Regulation of The Editorial Board

The name of The Editorial Board shall be The Editorial Board of The Journal of Japanese Botany (hereinafter ‘The Editorial Board’).

The location of the main office of The Editorial Board shall be in Tsumura & Co. (hereinafter ‘Tsumura’), 3586 , Yoshiwara, Ami-machi, Inashiki-gun, Ibaraki Prefecture (address of head office of Tsumura: 2-17-11 Akasaka, Minato-ku, Tokyo).

The Editorial Board shall perform the following operations to develop research on botany and pharmacognosy by editing and publishing The Journal of Japanese Botany (hereinafter ‘the Journal’).

• (1)Selection of original articles, reports, news and book reviews (hereinafter ‘Articles’) to be published in the Journal
• (2)Editing and publishing of the Journal
• (3)Acquisition of the copyright and other rights of Articles to be published in the Journal
• (4)Creation and provision of digital versions of the Journal
• (5)Activities to publicize and spread knowledge of the Journal and research on botany and pharmacognosy
• (6)Other operations relating to the purposes of the Journal outlined above

A member of The Editorial Board shall be referred to as an Editor of The Editorial Board (hereinafter ‘Editor’). Except for the Managing Editor stipulated in Article 16, the Editors shall have a sufficient track record in research on botany, pharmacy and related disciplines. In addition, Editors shall have had Articles published in the Journal in the past or shall objectively have the potential for their Articles to be published in it in the future. Furthermore, Editors shall have undergone the admission procedures stipulated in the next article.

An Editor who wishes a person to join as a new Editor shall, upon obtaining the consent of the candidate to be an Editor, make a recommendation to the Editorial Board and then propose a resolution at a General Meeting as stipulated in Article 10.

In the event that an Editor belongs to one or more corporations or organizations in Japan other than The Editorial Board, the said Member must submit a document expressing consent to allow him/her to perform concurrent work that has been issued by the said corporation or organization to The Editorial Board before joining. In the event the Editor joins a corporation or organization in Japan other than The Editorial Board after joining The Editorial Board, the same procedures as those before joining The Editorial Board shall apply.

2.Editors who reside outside of Japan shall play the roles in (1), (2), (3) and (6) in the preceding Article to achieve the purposes and operations of The Editorial Board. Participation in General Meetings and Editorial Meetings shall be limited to when they are convened.

• 1.Editors may resign from The Editorial Board by submitting a letter of resignation to The Editorial Board at least one month in advance of the resignation date.
• 2.In the event an Editor is unable to fulfill the operations of the Editorial Board—in particular, the roles stipulated in the items in Article 7 —regardless of the reason, the said Member shall resign from The Editorial Board when the resolution stipulated in Paragraph 2 (1) of Article 14 is passed at a General Meeting as stipulated in Article 10.

In the event an Editor seriously damages the honor of The Editorial Board or the Journal or otherwise violates the purposes of The Editorial Board, the said Member shall be expelled from The Editorial Board when the resolution stipulated in Paragraph 2 (2) of Article 14 is passed at a General Meeting as stipulated in Article 10.

The Meetings of The Editorial Board shall be Ordinary General Meetings and Extraordinary General Meetings. Ordinary General Meetings shall be held in principle at least once a year in March. Extraordinary General Meetings shall be held in the following cases.

• (1)When the Editor-in-Chief deems it necessary
• (2)When half or more of the Editors or the Managing Editor request in writing the purpose of holding the meeting

General Meetings shall be convened by the Editor-in-Chief. The Editor-in-Chief shall inform Editors of the General Meeting by means of a document or electronic method that describes the time/date, location and purpose of the meeting at least one week before the date of the meeting. However, in the event of an emergency, a meeting may be convened by an appropriate method that omits the above notification.

The Editor-in-Chief shall serve as the Chair of General Meetings and Editorial Meetings. In the event the Editor-in-Chief is unable to serve as the Chair due to an accident or other reason, an Editor nominated by the Editor-in-Chief shall serve as the Chair. In the event there is no nomination from Editor-in-Chief, the Managing Editor shall serve as the Chair.

The convened Editors shall each possess one vote.

1.Resolutions presented at General Meetings shall be passed by a majority of the total votes case (including proxy votes as stipulated in Article 15) when at least half of the Editors who have voting rights are present. This excludes resolutions stipulated in the following paragraph.

• 1.In the event an Editor is unable to attend a General Meeting, the said Editor may exercise his/her voting rights by entrusting the exercising of his/her voting rights to another Editor. In this case, the proxy must submit a document (proxy authorization) proving authority of representation to the said General Meeting.
• 2.The authority of representation in the preceding paragraph must be granted for each General Meeting.

• 1.The Editorial Board shall hold Editorial Meetings in January, March, May, July, September and November every year in principle. The Editors shall discuss and determine matters relating to the editing of the Journal and other operations of The Editorial Board as stipulated in Article 3 at these meetings. However, this shall exclude matters determined by General Meeting resolutions in these regulations.
• 2.Resolutions at Editorial Meetings shall be passed by a majority of those present when at least two Officers as stipulated in the following article and at least two Editors other than Officers are present. In the event there are an equal number of ayes and nays, the Chair shall cast the deciding vote.
• 3.It shall be possible to convene Editors who reside overseas in the event the Editor-in-Chief or half of the Editors deems the presence of such Editors necessary.

The Editorial Board shall have one Editor-in-Chief, one Vice Editor-in-Chief, one Production Editor, two Second Vice Editor-in-Chiefs, and one Managing Editor as its officers.

• 1.The Editor-in-Chief, Vice Editor-in-Chief, Production Editor and Second Vice Editor-in-Chief on The Editorial Board shall be selected from among the Editors at General Meetings.
• 2.The Managing Editor of The Editorial Board shall be selected by Tsumura from among its employees.
• 3.In the event an Officer is unable to fulfill his/her task, an Editor nominated by the Editor-in-Chief shall take up his/her work on a temporary basis until the next General Meeting.

• 1.The term of office of Officers shall run until the conclusion of the Ordinary General Meeting at which a report is made of the accounts relating to the final fiscal year in the fiscal year that ends within three years after appointment.
• 2.The term of office of an Officer appointed to replace an Officer who resigned before the expiration of his/her term of office shall be the same as the term of office of the other Officers.

There shall be no obstacle to the reappointment of Officers to The Editorial Board.

• 1.The Editor-in-Chief shall represent The Editorial Board, execute operations and supervise the duties of The Editorial Board.
• 2.The Vice Editor-in-Chief shall supervise operations relating to the peer review of Articles submitted to the Journal under the Editor-in-Chief. However, the selection of Articles to be published in the Journal shall be made by a resolution at an Editorial Meeting.
• 3.The Production Editor shall supervise operations relating to the editing of Articles submitted to the Journal under the Editor-in-Chief. In addition, the Editorial Secretary shall supervise operations relating to proofreading for publication in the Journal and operations relating to the creation of electronic records of the Journal.
• 4.The Second Vice Editor-in-Chief shall assist the Vice Editor-in-Chief by participating in the peer review process.
• 5.The Managing Editor shall supervise the general affairs and accounting of The Editorial Board.

The assets of The Editorial Board shall be from the sources of income below in addition to those derived from the copyright of Articles.

• (1)Subscription fee of the Journal
• (2)Donations
• (3)Other sources of income

The Managing Editor shall manage the assets of The Editorial Board.

The expenses of The Editorial Board shall be paid from the sources of income.

The fiscal year of The Editorial Board shall be from January 1 to December 31 each year.

The Editorial Board shall be dissolved for the following reasons:

• (1)Special resolution at a General Meeting (Excluding cases in which dissolution is opposed by the Managing Editor)
• (2)When there is only one Member residing in Japan
• (3)Merger (Limited to the termination of The Editorial Board by the merger)
• (4)Decision to start bankruptcy proceedings
• (5)Judicial decision ordering dissolution

• 1.In the event the reason for dissolution in the preceding article (1) arises, it shall be possible to continue The Editorial Board with a special resolution at a General Meeting up until the liquidation proceedings are completed.
• 2.In the event the reason for dissolution in the preceding article (2) arises, it shall be possible to continue The Editorial Board by allowing new Editors residing in Japan to join.

Mergers of The Editorial Board shall be made by a special resolution at a General Meeting.

In the event The Editorial Board is dissolved, the Managing Editor shall serve as the liquidator except in the event otherwise determined together with a resolution for dissolution at a General Meeting.

The remaining assets of The Editorial Board shall belong to Tsumura except in the event otherwise determined together with a resolution for dissolution at a General Meeting.

Changes to these regulations shall be made by a special resolution at a General Meeting.